LUNIK STAFF POSITIONS 2013-2014
Thank you for your interest in joining the Lunik Co-op team! We aim to create an alternative student space on campus through a co-operative model. Below are details for the 2013-2014 positions. Please read all the details carefully.
Lunik Co-operative is looking for dedicated and self-motivated Glendon students to fill 6 part-time positions to operate Lunik Co-operative for the 2013-2014 school year. These positions require a time commitment, belief in co-operative values and dedication to Lunik’s mission to create a safe and sustainable space for students. Coordinators are not typical employees, they are leaders in a passionate community.
Lunik is open from 10am to 8pm, Monday to Friday as a social space on Glendon Campus, with tea and coffee available by donation. We will have new kitchen hours from 10am to 2pm everyday with vegan/vegetarian food items sold at cost. Kitchen volunteers will be available to manage the kitchen, stock and money. We aim to have more student events like discussions, movie nights, cook-ins throughout each week.
The Lunik Co-operative strives to increase food options for the Glendon College community by providing environmentally, socially, and economically sustainable alternatives. Lunik is an equitable and inclusive common space that is democratically governed by its members in accordance with its Safe Space Policy.
The six positions include: Two General Co-ordinators, External Communications Coordinator, Financial Chair, Environment and Facilities Coordinator and Volunteer & Events Coordinator.
Although each position has very specific tasks, each staff works in cooperation with one another to further the overall mandate of Lunik and principles of cooperation. Through regular meetings, the positions are encouraged to maintain transparency through invoicing hours, sharing management documents and expanding each others’ skill sets. Each position requires the ability to work independently as well as in a team.
Each position requires a commitment of 2 hours of meeting time per week. Coordinators must also be available for summer training and retreat.
These positions require serious time commitment to Lunik events and programming. We are looking for passionate individuals who are passionate, willing and available to organize and attend events. Lunik Coordinators are required to attend events organized by the Lunik Co-operative team (ie. Womyn’s Nite, Potluck, Live Music events).
Honorariums are paid after detailed inventory of work done is presented at an open biweekly meeting between co-ordinators and any other Lunik members interested in attending. Honorarium is contingent on this inventory being filled out and passed by coordinators in the meetings. Co-ordinator positions may have a small variance in pay based on slow months and busier months (ex. Co-ordinators at the beginning of the 2013/14 school year will be busier, garden/maintenance busier in fall/spring than during winter months). Major variances must be explained.
Please see each post for a description of tasks, hours and compensation.
i. You must be a Glendon Student; Please put your student number beside your name in the questionnaire.
ii. You must demonstrate involvement with Lunik Co-operative within the last two years.
iii. Please answer the following questions (cover letters will not reviewed for the hiring process):
For each question, please give us short answers (150-250 words). You may copy and paste the questions into your application.
a). What has been your involvement/experiences with Lunik Co-op so far?
b). What makes you qualified for the position you are applying for? Please indicate specific skills you can contribute and what you hope to learn.(please carefully review all coordinator responsibilities, including responsibilities outlined for the position for which you are applying.)
c). A large part of being a coordinator at Lunik Co-op means being self-motivated and initiating innovative projects. This means going beyond the duties in your position and contributing in a meaningful way. What are some projects you envision and would organize in the space, and what changes would you make?
d). Please go our website, http://www.lunikcoop.com and review our mission statement and the principles of a co-operative. Please summarize what you think the most important elements are.
e). Lunik Co-op is an alternative space on campus. What does alternative mean to you?
f). What other time commitments are in your schedule for next year? (courses, jobs, clubs, etc.)
Please submit a resume and this questionnaire to Lunik.Cooperative@gmail.com with the subject line: Lunik Co-op Coordinator Applicant
A hiring committee of Glendon administrative staff will look over the applications and make the appointments of Lunik coordinator positions by Mid-May. All applicant’s names are concealed to ensure a fair evaluation process.
Application deadline: April 30, 2013
(Two Positions: General Coordinator Space, General Coordinator Logistics)
Honorarium/Hours a Week: $640/Monthly; 10hrs per week
Lunik Coordinators must have strong knowledge of co-operative models and co-operative principles. Must be able to commit to at least 10 hours a week and have a flexible schedule to respond to and be available for irregular situations. Must completely understand and commit to the principles of Lunik Co-op as included in the Mission Statement, Constitution, By-Laws and Policies. Must have a strong command of all of Lunik’s organizational procedures as included in the Constitution, Bylaws, Mission Statement, and Policies.
Below will outline general responsibilities of both coordinators. Following these duties will outline specific duties of General Space and General Logistics. Please specify which position you are applying for.
Coordinators play a facilitation and organizational role to ensure that all committees may carry out their duties efficiently and effectively and all operations of Lunik run smoothly. Tasks include jointly working with the Financial coordinator for ordering food and general inventory purchases; ensuring bi-weekly meetings with rotating chairs; ensuring meeting minutes from all committees and joint-committee meetings are posted to the website; ensuring all social media communication is properly maintained and accessible; bottom-lining all significant projects and tasks in conjunction with respective committees; sending one Lunik update email per week. The Coordinators have a significant supporting role to play for the committees. They act as the “go-to” person for committee organizers, facilitate communication between committees, work closely with committee organizers on policy, events, management, and keep track of all committee projects. Coordinators also play a role in conflict management as the first people contacted for conflicts/concerns and work towards resolution for any major conflicts. Coordinators may be expected to meet individually with other coordinators.
There are specific responsibilities of each Coordinator:
Along with general responsibilities, General Space is responsible for assessing all event applications in accordance with the Group Use Policy and working with groups to meet the criteria required; ensuring all events and activities comply with Safe Space Policy; and managing Membership Drive(maintaining the membership roll and email list). Because of the nature of the tasks, General Coordinator Space must fully understand and work within the Safe Space Policy and Group Use Policy. They must work closely with Volunteer and Events Coordinator and meet once per week, at least.
Along with general responsibilities, General Logistics is responsible with working with Financial on audit and food stock; exploring new or different products or possible networking with other organizations to cater to Lunik members. General Logistics is responsible for picking up needed supplies; organizing Late Night Tuesdays.
External Communications Coordinator (One Position)
Honorarium/Hours a Week: $384/Monthly; 6hrs per week
Must be able to commit to at least 6 hours a week. Must completely understand and fully commit to principles of Lunik Co-op as included in the Mission Statement, Constitution, By-Laws and Policies. Must have a strong command of all of Lunik’s organizational procedures as included in the Constitution, Bylaws, Mission Statement, and Policies, especially the Safe Space Policy and Group Use Policy.
External Communications Coordinator is responsible for carrying out social media outreach (blog, twitter, facebook, etc); outreach through Protem; maintaining Lunik Co-op on YU Connect; organizing promotional Lunik posters; organizing and executing promotional and educational campaigns; organizing membership drives and sending weekly emails. They are to work with other coordinators to organize promotion as needed (Lunik Co-op events, volunteer drives, tabling). This coordinator is responsible for checking the Lunik email account and labelling emails accordingly.
This coordinator is also responsible for acting as a liaison with other student groups and organizations on campus and building strong relationships with the Glendon, the wider York community and the co-operative network.
Environment and Facilities Coordinator
Honorarium/Hours a Week: $256/Monthly; 4hrs per week
Must be able to commit to at least 4 hours a week. Must completely understand and fully commit to principles of Lunik Co-op as included in the Mission Statement, Constitution, By-Laws and Policies. Must have a strong command of all of Lunik’s organizational procedures as included in the Constitution, Bylaws, Mission Statement, and Policies, especially Safe Space Policy and Environmental Policy. Must show interest in sustainable spaces.
The Environment and Facilities Coordinator is responsible for the management of the physical space, gardening and harvesting, regular space maintenance, management of compost and garbage (at least once per week), acting as contact person with Glendon Facilities staff, organizing a rotating student art exhibit and organizing programming to promote the Lunik garden, food security, and environmental sustainability. Finally this coordinator is responsible for bottom-lining 2 potluck dinners in the year.
Honorarium/Hours a Week: $384/Monthly; 6hrs per week
Must be able to commit to at least 6 hours a week. Must completely understand and fully commit to principles of Lunik Co-op as included in the Mission Statement, Constitution, By-Laws and Policies. Must have a strong command of all of Lunik’s organizational procedures as included in the Constitution, Bylaws, Mission Statement, and Policies. Should have basic understanding of co-operative business model.
Financial Coordinator is responsible for a weekly cash count, weekly inventory management, biweekly deposit of cash, filling in daily Excel Sheet of items sold/used, find and remedy any discrepancies for cash, maintain a bi-weekly update of invoices and receipts into database, manage monthly account settlement, maintain and establish a working budget, work with Auditor and Student Community and Leadership Development to comply with levy fund review guidelines, ensure all books are accessible and transparent to members, work with committees for specific project budgets and manage finances for Lunik events. The Financial Coordinator is also responsible for weekly ordering of food and keeping a budget for weekly food order. Finally Fianncial Coordinator must keep an organized binder of all physical documents of finances.
Because of travel for bank deposits and meetings, the Financial Coordinator should feel comfortable for making these trips.
Volunteer & Events Coordinator
Honorarium/Hours a Week: $384/Monthly; 6hrs per week
Must be able to commit to at least 6 hours a week. Must completely understand and fully commit to principles of Lunik Co-op as included in the Mission Statement, Constitution, By-Laws and Policies. Must have a strong command of all of Lunik’s organizational procedures as included in the Constitution, Bylaws, Mission Statement, and Policies
The Volunteer and Events Coordinator oversees volunteer recruitment, training, scheduling, volunteer communication, completion of volunteer tasks, and weekly/bi weekly email update. In terms of recruitment, this chair is responsible for social media and campus outreach including Club’s Day and Frosh Week, with the help of External Communications. The Chair manages incoming emails about volunteering and writes volunteer updates for weekly emails. Managing training includes establishing “trainers” and a training ‘package.’ The Volunteer Chair is responsible for bringing concerns from volunteers to meetings and maintaining the Volunteer Compensation system. They are to bring attention to and find solutions to improvements in the kitchen volunteer model. This coordinator is also responsible for approving volunteer hours on YU Connect.
This coordinator is also responsible for volunteer project management and recruiting volunteers for special programming. This means creating programming that other volunteers can take on and lead, and providing resources to members who wish to organized approved events or projects at Lunik Co-op.
This coordinator is also responsible for volunteer recognition projects.
The event management for this position is carried out in conjunction with the General Space Coordinator. Volunteer and Events Coordinator manages email intakes for events and booking of events. Events that require further discussion and interpretation of the Group Use and Safe Space policies, are discussed with General Space.