Chair of the meeting: Sarah
Secretary: Wendi
Time: 11 am
Present:
Coordinators: Sarah, Brynn, Kaela, Naz, Natalia, Wendi
Volunteer: Michelle
1. Briefing on meetings guidelines (3 minutes)
2. Updates from each council (20 minutes)
(i) Volunteer/Brynn
– mis-communication with volunteer sign up; people won’t do the Google calendar.
– people sign up their general availability instead of the specific time of the week
– maybe have a facebook book for people to post on and Brynn can put the times on the calendar
– maybe go back to Doodle; send weekly reminders on facebook or via email
– temporary decision: having a physical calendar in Lunik and people come in to sign in & also have a Doodle poll for the week. One group volunteering training every week and people can start volunteering after
– volunteers NEED to update both the paper and Excel tally throughout and after their shift
(ii) Financial/Wendi
– financial records have been updated up to the latest bank statement
– need documents from Aaron Doupe, open a credit union account, then close the RBC one
– spreadsheets have been set up for different inventories
– float of $40 is counted out every morning
– get binder to keep everything financial related
(iii) Social/Sarah
– Res Life: Pumpkin carving competition Oct 24
– Brazilian: oct 15: alcohol permit requested
– GCSU oct 10, Cafe chantant. We will host GCSU alternatives to pub nights
– oct 25 Alternative Halloween night
– meeting Arron Doupe to clarify events and needs
– oct 27 res life haunted house event. we need to get paid $16/hr in order to give them the space.
– Arbour day: Michelle will represent Lunik and attend the event
(iv) Environmental/Natalia
– Vegan dinner went really well
– Give Bachman $40 for his work
– in the week ahead: fix plugged sink, find the most natural way to dissolve it. Get filter nets and clogs.
(v) general/Kaela&Naz
– Gus is coming! videos, documentation and live tweets
– order to-go cups
– the number of visitors are lower than last year, need to inform more people about the cooperative model
– we can use the walls to post information about Lunik
– excel sheets have formulas and do calculations
– try out YU Connect to promote us more and let people use it
3. Review of first opening month – inventory, systems, communication, etc (10 minutes)
4. Update on Gus @ Lunik details (5 minutes)
Event overview
– bring in beans and have interactive activity and learn about coffee production
– explain why it’s important to get fair trade coffee
– set up mics and music
– presentation slides
5. Update on conflict resolution workshop (3 minutes)
– conflict resolution workshop: self-evaluations for volunteers, develop a cue to all show something’s not ok, show support to the person confronting, resolve conflicts in a subtle manner
6. Pay (15 minutes)
Friday Oct 12, at 12 PM
LUNIK CO-OP 